Careers with Choice Adoptions
Executive Director
Job Description
Position: Executive Director
Reports To: Board of Directors
Choice Adoptions is a faith-based non-profit, 501(c)3 charitable organization licensed in Oregon and Washington to provide adoption services to families.
Scope of Position
The Executive Director is the key management leader of Choice Adoptions. The Executive Director is responsible for overseeing the administration, programs, and strategic plan of the organization. The Executive Director works closely with the Board of Directors to develop policies and strategies for the agency and holds primary responsibility for implementing board decisions. The Executive Director is responsible for negotiating and maintaining contracts with outsourced technical, financial, human resource, file storage, database, and other services providers. Additionally, the Executive Director holds primary responsibility for establishing and maintaining positive relations with child welfare, legislators, funders, community leaders, policymakers, and the full spectrum of the justice and social services communities.
The Executive Director will align with the agency’s mission and statement of faith.
Central Responsibilities:
● Responsible for leading Choice Adoptions in a manner that supports and guides the organization’s mission as defined by the Board of Directors.
● Responsible for communicating effectively with the Board and providing, in a timely and accurate manner, all information needed by the Board to function properly and make informed decisions.
Financial Performance and Viability:
● Responsible for the fiscal integrity of Choice Adoptions, including submission to the Board of a proposed annual budget and monthly financial statements, which accurately reflect the financial condition of the organization.
● Responsible for fiscal management that generally anticipates operating within the approved budget, ensures maximum resource utilization, and maintenance of the organization in a positive financial position.
● Responsible for working with the Board for fundraising and developing other revenues
necessary to support Choice Adoption’s mission.
Organization Mission and Strategy:
● Responsible for implementation of Choice Adoptions’ programs that carry out the organization’s mission.
● Responsible for strategic planning to ensure that Choice Adoptions can successfully fulfill its mission into the future.
● Responsible for the enhancement of Choice Adoption’s image by being active and visible in the community and by working closely with other professionals, civic and private organizations.
Organization Operations:
● Responsible for the hiring and retention of competent, qualified staff.
● Responsible for the effective administration of Choice Adoptions’ operations.
● Responsible for signing all contracts, notes, agreements, and other instruments made
and entered into and on behalf of the organization.
Actual Job Responsibilities:
● Oversee development and maintenance of effective management systems including personnel administration; fund development; fiscal management; planning; program development and direction.
● Negotiate and assure compliance with contractual agreements.
● Maintain staff and personal growth in the areas of adoption and foster care through
training/seminars and regular staff meetings.
● Establish/maintain positive relationships with all segments of the community and with
related justice and social service agencies.
● Develop and implement effective strategies for agency growth, fiscal stability, and
program development.
● Enhance existing adoption programs and oversee the development of new programs
with an emphasis on promoting client growth based on current and future adoption
trends.
● Provide leadership to program directors by completing assessments, effectively
communicating, overseeing records management, providing education, maintaining
licensing, and strong and compassionate decision-making in difficult cases.
● Meet regularly and as needed with caseworkers and program directors to discuss
caseload and contribute to discussions pertaining to issues that arise in individual cases.
● Adhere to and enforce policies and procedures of Choice Adoptions as outlined in the
agency’s manuals and printed policies. Create new policies as the need arises.
● Represent Choice Adoptions to the public, clientele and the Board of Directors.
● Other duties as required.
Professional Qualifications:
● Bachelor’s degree required; Master’s degree (MSW) preferred.
● 5 + years experience in adoption or child welfare fields.
● Experience working with a Board and management within a non-profit organization.
● 5 + years leadership experience in an organization.
● Excellent interpersonal skills and an ability to thrive in a highly collaborative
environment.
● Demonstrated ability to oversee staffing.
● Strong written and oral communication skills, including proficiency in computer skills.
● Strong public speaking ability.
● Strong work ethic with a high degree of energy.
● Strong financial management skills, including budget preparation, analysis, decision
making, and reporting.
● Solid organizational abilities, including planning, delegating, program development, and
task facilitation.
● Previous success in establishing relationships with individuals and organizations of
influence including funders, partner agencies and volunteers.
● Ability to make sound decisions.
● Transparent and high integrity leadership.
● High-level strategic thinking and planning. Ability to envision and convey the
organization’s strategic future to the staff, board, volunteers and donors.
● The duties outlined in this job description are not all-inclusive and additional duties
and tasks will be assigned as required.
Compensation and Other Requirements:
● Cover letter and resume with profile required for consideration.
● Must work primarily from the office located in the Portland Oregon Metro area.
Possibility of working remotely one to two days per week after onboarding period is
complete.
● Fair Labor Standards Classification: Monthly, Exempt.
● Choice Adoptions is an equal employment provider.
● Salary range: $72,000 - $82,000 annually.
● Eligible for three weeks’ paid vacation and sick time.
● Eligible for eight paid holidays per year.
● Medical insurance is reimbursable for employees only, up to $400 per month.
● A voluntary retirement plan is offered after 24 months of continuous employment
with a 3% employer matching benefit.
Oregon is an “employment-at-will” state. This means that either the employer or employee may terminate the employment relationship at any time and for any reason unless a law or contract provides to the contrary.
Please send resumes and inquiries via email to sally@choiceadoptions.org. No phone calls, please. We thank all of those who apply and advise that we will respond only to those selected for an interview.
Please address your degree of alignment with the following distinctions of Choice Adoptions.
Mission Statement: Our mission is to serve all people involved in the adoption process and to protect vulnerable children.
Values Statement: We believe in diversity and inclusion where all people feel safe and respected.
Statement of Faith: Our team at Choice Adoptions aligns around our faith in God and His good intentions toward the people He has created. Our belief enables us to engage our culture, city, and world with great confidence because we are secure in the knowledge of God’s love. Our dream is that as we live this way, our communities, and our city, will be transformed.